The instructions below will show Pomona College faculty or staff how to change their display name (Portal, Sakai, Email, etc.). NOTE: If you have a pending Legal Name change request, you will not be able to change your display name till Human Resources has processed (or canceled) the Legal Name change request. For student name change information,please click here. To Start: If you are on campus, do not use Claremont-Guest wireless. Use Pomona wireless, or Eduroam wireless as a backup. Open a new incognito window (Google Chrome) or new private window (Safari, Firefox or Edge). Visit https://www.myworkday.com/theclaremontcolleges . At that 'Central Authentication Service' page, switch the institution to Pomona College and click the " LOGIN " button. You should then be taken to a Microsoft login page (with Stover Walk in the background). Authenticate there with your Pomona College username and password. Click on 'Menu' in the upper left corner. Click on 'Personal Information'. Click on 'Preferred Name. Enter the details of your name as you would like to see it displayed using the appropriate fields (First Name, Last Name, Prefix, etc.). Click 'Submit'. NOTE: If you would like to set you display name to be the same as your legal name, check the option of 'Use Legal Name As Preferred Name'. If the changes are successfully received, you will see 'You have submitted'. NOTE: You can click the 'View Details' link to review the submitted changes.

The instructions below will show you how to connect to your network home folder. NOTE: Pomona College now offers much more personal storage for Faculty, Staff and Students through Box cloud storage. Box also allows for easier storage and access to your data, compared to the instructions below. Please click here for the advantages and more information on using Box cloud storage. CAUTION: If off campus, you will need to enable the Anyconnect VPN connection to use the instructions below. Please click here for Anyconnect VPN set up instructions. On a Windows computer (Click here for Macintosh instructions) Do a right-mouse-button click on the desktop of your computer.    In the menu that appears, click 'New' and then 'Shortcut'.             In the Create Shortcut window (see image to the right), enter your network home folderlocation address based on the following information:   Pomona College Students, type in: \\Fargo\startyear\username (where startyear is your year of matriculation; e.g. 2021)                Faculty or Staff, If the first letter of your username starts with the letters A - F (e.g., BAF02015), type in: \\WellsAF\Fac-Staff\username (where username is your username) If the first letter of your username starts with the letters G - M (e.g., KAF04747), type in: \\WellsGM\Fac-Staff\username If the first letter of your username starts with the letters N - S (e.g., OAF04747), type in: \\WellsNS\Fac-Staff\username If the first letter of your username starts with the letters T - Z (e.g., VAF02015), type in: \\WellsTZ\Fac-Staff\username                Students from other Claremont Colleges, type in: \\Wells\Claremont\username (where username is your username)                Classes folders, type in: \\Fargo\Classes (where username is your username)                              Click 'Next'. When prompted, type in your Pomona College username in form of CAMPUS\username (e.g., CAMPUS\ces02016) followed by your password.  Then, click OK. Type in a name for your shortcut (e.g., Network Home Folder) and click 'Finish'. There should now be a shortcut on your desktop.  Double click on it to open. The shortcut allows you access to your network home folder where you will see the My Documents and Desktop folders in which you normally store data.  You can now drag files and folders to and from your computer and Pomona College Network Folders. CAUTION:    Please keep in mind that there is a limit to how much can be added to network home folder.  Students have a 10GB limit; Faculty and Staff have 50Gb. On a Macintosh computer Go to the GO menu at the top of your computer's display and click on 'Connect To Server'. For 'Server Address':   Pomona College Students, type in: smb://Fargo/startyear/username (where startyear is your year of matriculation; e.g. 2016)        Faculty/Staff, If the first letter of your username starts with the letters A - F (e.g., BAF02015), type in: smb://WellsAF/Fac-Staff/username   (where username is your username) If the first letter of your username starts with the letters G - M (e.g., KAF04747), type in: smb://WellsGM/Fac-Staff/username If the first letter of your username starts with the letters N - S (e.g., OAF04747), type in: smb://WellsNS/Fac-Staff/username If the first letter of your username starts with the letters T - Z (e.g., VAF02015), type in: smb://WellsTZ/Fac-Staff/username  Students from other Claremont Colleges, type in: smb://fargo/XREGSTUDENT/username (where username is your username)        Classes folders, type in: smb://Fargo/Classes/ (where username is your username) Then, click 'Connect'. When prompted, type in your Pomona College username in form of CAMPUS\username (e.g., CAMPUS\ces02016) followed by your password.  Then, click OK. | A window should open to your network home folder.  You will see the My Documents and Desktop folders in which you normally store data.  You can now drag files and folders to and from your computer and Pomona College Network Folders. CAUTION:    Please keep in mind that there is a limit to how much can be added to network home folder.  Students have a 10GB limit; Faculty and Staff have 50Gb.

Backup Schedule Servers maintained by Information Technology Services at Pomona College are backed up on the following schedule: Eight (8) weeks of retained data with daily and weekly full backups NOTE: For related information on Pomona College Accounts Policy, please click here. Data Retention Protocols Employees: When a faculty or staff employee leaves the College and their former account is deactivated per the Pomona College Accounts Policy (Accounts Policy), the account and all associated data (such as files and/or e-mail associated with that former employee's account) normally will be retained for four (4) weeks after deactivation and then automatically deleted.  The former employee's supervisor, the appropriate Vice President or Human Resources may request an extension to the retention period, in writing, prior to the end of the four-week period after the employee has left the College. Students: Accounts deactivated per the Accounts Policy will be retained for four (4) weeks after deactivation before the account and all associated data such as files and/or e-mail are deleted.  Students transitioning to alumni status may retain access to some IT-provided services as provided for by the College. Sponsored Accounts: When a sponsored account is no longer required or the account has reached its expiration time (sponsored accounts are defined in the Accounts Policy), the data generated by that account will be retained on the same schedule as regular employee accounts.  Furthermore, the sponsor, the appropriate Vice President or Human Resources may request an extension to the retention period, in writing, prior to the end of the four-week period after the sponsored account is deactivated. Data maintained on College administrative or learning management systems, such as the Human Resources Information System (HRIS), Finance, Student Information System (SIS), Document Management System, and others may be permanently retained at the discretion of a department or division for such department or division's area of accountability. Legal Holds: From time-to-time, the College may issue subject-matter specific memoranda ('Legal Holds') detailing additional and/or different retention requirements due to pending or threatened litigation, pending or threatened audits, or similar events.  Such Legal Holds must be strictly followed, and their provisions supersede any contrary provisions of this Policy.

The Portal is available at http://my.pomona.edu . Click on the Login link in the left hand column. Log in with your usual Pomona username and password. Faculty Main and My Advisees The two headings Faculty Main and My Advisees provide access to resources that related to your roles as instructor and/or advisor. My Courses and Class Lists This is the simplest way to access your class lists. This link displays all courses for which you are instructor, including the room assignment, meeting schedule, current enrollment total, and overall class limit. Select any of your listed classes to view a class list with student photos; to email the entire class, or email individual students. The list also provides each student's classification, home college, and grading option.

A Pomona College account is required to use Pomona College information systems and computers. Please note the following: Account information for new employees (faculty and staff) hired directly through Pomona College are created only after all hiring information is entered into Workday by Human Resources.  The account information is distributed by Human Resources the first day of employment (not by ITS). Account information for newly admitted Pomona College students are distributed several months before their first fall semester by the Admissions Office (not by ITS). For students from other Claremont Colleges who are enrolled in Pomona College classes, Pomona College accounts are generated through the Registrar's Office.  To check if your account is ready, please email ServiceDesk@pomona.edu from your home college email account (not from a non-college account; Gmail, iCloud, etc.) after enrolling in a Pomona College course(s). Accounts for non-Pomona College Student Research Assistants If you are the lead Pomona College faculty member of a research project and need an account for a research assistance who is otherwise not employed by or taking classes at Pomona College, please complete the form at: https://servicedesk.pomona.edu/support/catalog/items/31 Accounts for Vendors and Contractors If you are the lead Pomona College staff member of a project and need an account for a vendor, contractor or staff member from one of the other Claremont Colleges, please complete the form at: https://servicedesk.pomona.edu/support/catalog/items/113